Privacy

This is the privacy statement of the South African Practical Precision Rifle Federation (SAPRF). In this document, "we" or "us" refers to South African Practical Precision Rifle Federation (NPC – 2019/030615/08).

Our registered office is at 186 Olympic Duel, Northlands Business Park, Newmarket St, North Riding, Randburg, Gauteng, South Africa.

This is a statement to tell you our policy about all information that we record about you. It covers both information that could identify you and information that could not.

We are extremely concerned to protect your privacy and confidentiality. We understand that all users of our web site are quite rightly concerned to know that their data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party. Our policy is both specific and strict. It complies with the South African law. If you think our policy falls short of your expectations or that we are failing to abide by our policy, do please tell us.

We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our web site immediately.

Except as set out below, we do not share, or sell, or disclose to a third party, any personally identifiable information collected at this site.

Here is a list of the information we collect from you, either through our web site or because you give it to us in some other way, and why it is necessary to collect it:

Business and personal information#

This includes basic identification and contact information, such as your name and contact details and also includes all information given to us in the course of your business and ours, such as information you give us in your capacity as our client/member. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect you to reciprocate this policy.

This information is used:

• to provide you with the services which you request;
• for verifying your identity for security purposes;
• for marketing our services and products;
• information which does not identify any individual may be used in a general way by us or third parties, to provide class information, for example relating to demographics or usage of a particular page or service.
• We keep information, which forms part of our business record for a minimum of six years. That is because we may need it in some way to support a claim or defence in court. That is also the period within which our tax collecting authorities may demand to know it.

Market place information#

When we obtain information from you specifically to enable you to buy a service offered on our web site by some other person, we assume that in giving us your information, you are also giving us permission to pass it to the relevant person.

Your domain name and e-mail address#

This information is recognised by our servers and the pages that you visit are recorded. We shall not under any circumstances, divulge your e-mail address to any person who is not an employee or contractor of ours and who does not need to know, either generally or specifically. This information is used:

• to correspond with you or deal with you as you expect;
• in a collective way not referable to any particular individual, for the purpose of quality control and improvement of our site;
• to send you news about the services to which you have signed up;
• to tell you about other of our services or services of sister web sites.

Information you post on our website#

Information you send to us by posting to a forum or blog or in your advertisement, is stored on our servers. We do not specifically use that information except to allow it to be read, but you will see in our terms and conditions that we reserve a right to use it in any way we decide.

Website usage information#

We may use software embedded in our website (such as JavaScript) to collect information about pages you view and how you have reached them, what you do when you visit a page, the length of time you remain on the page, and how we perform in providing content to you. The principal tool we use for this is Google Analytics, described below.

Google Analytics#

We use Google Analytics 4 (the “Google tag”, also called gtag.js) on every page of this website so that we can see, in aggregate, how the site is used. The tag is operated by Google LLC / Google Ireland Limited (“Google”).

When you visit a page, the tag may send Google:

• the page address and title, and the site that referred you;
• a rough location derived from your IP address (city / region, not a street address);
• technical details such as browser, device type, screen size and language;
• a random client identifier stored in a cookie on your device.

We do not send Google your name, email address, South African ID number, SAPRF number, payment card details, or the contents of forms you submit to us. We use the reports to understand which public pages are used (for example Events, Standings, Documents and the homepage) and to improve the site. We do not sell this information.

Google processes this data on its own systems, which may be outside South Africa (including the United States). Google’s use of the data is also governed by Google’s privacy policy and Google Analytics terms.

The cookies Google Analytics typically sets on this site are:

• _ga — distinguishes visitors (up to 2 years);
• _ga_ followed by our measurement identifier — persists the current session (up to 2 years).

These cookies are first-party cookies on saprf.co.za. You can delete them, or block cookies, in your browser settings. You can also use Google’s opt-out add-on where it is available. If you block these cookies, the website will still work; we will simply have a less complete picture of site usage.

The measurement identifier (G-DESCP26KTX) appears in the public source of every page. That identifier is not a secret and does not allow anyone else to read our Analytics reports.

Financial information relating to your credit cards#

This information is never taken by us either through our website or otherwise. At the point of payment, you are transferred to a secure page on the website of Payfast or some other reputable payment service provider. That page may be dressed in our "livery", but it is not controlled by us. Our staff and contractors never have access to it.

We do not keep your financial information.

We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser, and to encrypt any data you give us when you buy, including financial information such as credit or debit card numbers. Our SSL certificate encryption level is 256-bit. Whenever we ask for financial information, you can check that SSL is being used by looking for a closed padlock symbol or other trust mark in your browser URL bar or toolbar.

We take the following measures to protect your financial information:

• We do not keep your financial information encrypted on our servers.
• Access to your information is restricted to authorised staff only.
• If we ask you questions about your financial information, we shall show partial detail (ie. the first four OR the last four digits of the debit or credit card number), only enough to identify the card(s) to which we refer.

Financial information about your direct debit#

When you have agreed to set up a direct debit arrangement, the information you have given to us is passed to 'PayFast', our Payment Gateway for processing according to our instructions. We do / do not keep a copy.

Credit reference#

To assist in combating fraud, we share information with credit reference agencies, so far as it relates to clients or customers who instruct their credit card issuer to cancel payment to us without having first provided an acceptable reason to us and given us the opportunity to refund their money.

Third party advertising#

Third parties may advertise on our web site. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects your IP address when they send an advertisement that appears on our site to your browser. They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts. We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.

Third party content#

Our web site is a publishing medium in that anyone may register and then publish information about himself or some other person. We do not moderate or control what is posted. If you complain about any of the content on our web site, we shall investigate your complaint. If we feel, it may be justified, we shall remove it while we investigate. Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content which offends you. If we think, your complaint is vexatious or without any basis, we shall not correspond with you about it.

Information we obtain from third parties#

Although we do not disclose your personal information to any third party (except as set out in this notice), we do receive reports which are made up from usage data, from software services such as Google Analytics and others. Those reports are aggregated. They are not used by us to identify you as an individual. See “Google Analytics” above for what the tag sends to Google.

Content you provide to us with a view to be used by third party#

If you provide information to us with a view to it being read, copied, downloaded or used by other people, we accept no responsibility for what that third party may do with it. It is up to you to satisfy yourself about the privacy level of every person who might see your information. If it is available to all the World, you have no control whatever as to how it is used.

Cookies#

Cookies are small text files that are placed on your computer's hard drive through your web browser when you visit any web site. They are widely used to make web sites work, or work more efficiently, as well as to provide information to the owners of the site.

Like all other users of cookies, we may request the return of information from your computer when your browser requests a web page from our server. Cookies enable our web server to identify you to us, and to track your actions and the pages you visit while you use our website. The cookies we use may last for a single visit to our site (they are deleted from your computer when you close your browser), or may remain on your computer until you delete them or until a defined period of time has passed.

Although your browser software enables you to disable cookies, we recommend that you allow the use of cookies in order to take advantage of the features of our website that rely on their use. If you prevent their use, you will not be able to use all the functionality of our website. Here are the ways we use cookies:

• to record whether you have accepted the use of cookies on our web site. This is solely to comply with the law. If you have chosen not to accept cookies, we will not use cookies for your visit, but unfortunately, our site will not work well for you.
• to allow essential parts of our web site to operate for you.
• to operate our content management system.
• to operate the online notification form – the form that you use to contact us for any reason. This cookie is set on your arrival at our web site and deleted when you close your browser.
• to enhance security on our contact form. It is set for use only through the contact form. This cookie is deleted when you close your browser.
• to collect information about how visitors use our site (Google Analytics cookies _ga and _ga_*, described under “Google Analytics” above). We use the information to improve your experience of our site. These cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from, and the pages they visited.
• to record that a user has viewed a webcast. It collects information in an anonymous form. This cookie expires when you close your browser.
• to record your activity during a web cast. An example is as to whether you have asked a question or provided an opinion by ticking a box. This information is retained so that we can serve your information to you when you return to the site. This cookie will record an anonymous ID for each user, but it will not use the information for any other purpose. These cookies can last for 90 days or longer, when it will delete automatically.
• to store your personal information so that you do not have to provide it afresh when you visit the site next time. This cookie can last for 90 days or longer.
• to enable you to watch videos we have placed on YouTube. YouTube will not store personally identifiable cookie information when you use YouTube's privacy-enhanced mode.

Sending a message to our support system#

When you send a message, we collect the data you have given to us in that message in order to obtain confirmation that you are entitled to receive the information and to provide to you the information you need. We record your request and our reply in order to increase the efficiency of our business / organisation. We do not keep any personally identifiable information associated with your message, such as your name or email address.

Complaining#

When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint. If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and, if we do, what that information is.

We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.

Job application and employment#

If you send us information in connection with a job application, we may keep it for up to three years in case we decide to contact you at a later date.

If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for six years before destroying or deleting it.

Marketing information#

With your permission we pass your email address and name to selected associates whom we consider may provide services or products you would find useful. You may opt out of this service at any time by unsubscribing through your Profile Account.

Re-marketing#

We may use re-marketing from time to time. This involves Google or some other supplier placing a tag or marker on your website in order to be able to serve to you an advert for our products / services when you visit some other website.

Affiliate information#

This is information given to us by you in your capacity as an affiliate of us or a customer or client or member of ours. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect any affiliate to agree to reciprocate this policy. As an exception to this, we have the right to disclose your first name and last name and URL of your affiliate connection to other affiliates and to any other person or organisation, on and off site. The reason is solely to enable us to mention winners and others whose performance as an affiliate is in some way outstanding.

Use of site by children#

We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.

Such child users and visitors will inevitably visit other parts of the site and will be subject to whatever on-site marketing they find, wherever they visit.

If you are under 18, you may register on our site only with consent from a parent or guardian.

Disclosure to Government and their agencies#

We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

Compliance with the law#

This confidentiality policy has been compiled so as to comply with the law of every jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your country, we should like to hear from you, but ultimately it is your choice as to whether you wish to use our website.

Review or update personally identifiable information#

At any time you may review or update the personally identifiable information that we hold about you, by editing your Profile Account. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.

Removal of your information#

If you wish us to remove personally identifiable information from our web site, you may contact us through our contact form. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.

Data may be "processed" outside South Africa#

Our web sites are hosted in South Africa. We also use outsourced services in countries outside South Africa from time to time in other aspects of our business, including Google Analytics as described above. Accordingly data obtained within South Africa may be "processed" outside South Africa and data obtained in any other country may be processed within or outside that country.

If you have any question regarding the privacy policy, please contact us through our contact page.